Yavor Chernaev

Co-Founder

Linxiv

Technology

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Recorded sessions from Coworking Tech Week featuring Yavor Chernaev.

20 min

The Secret Life of Meeting Rooms

IoT & Hardware

Chapters

1:34Why Meeting Rooms Reveal How a Coworking Space Really WorksYavor Chernaev introduces the idea behind the session: meeting rooms often show where member behaviour, booking habits, and revenue opportunities meet. This opening sets up why operators should look beyond the calendar view.3:29Reading Meeting Room Bookings Before Looking at OccupancyThis section shows what operators can learn from scheduled bookings alone: peak hours, booking patterns, and expected demand. It also prepares viewers for why the booking calendar is only one part of the story.5:21Comparing Booked Time With Actual Room UsageYavor adds real occupancy data on top of the booking calendar and shows how the picture changes. Viewers can watch how late starts, early finishes, overruns, empty bookings, and unbooked usage become visible.7:00Where Meeting Room Revenue Gets LostThis part focuses on the practical business impact of rooms being used longer than booked or used without a booking at all. It is especially useful for operators looking at meeting room monetization and missed chargeable time.9:57The Problem With Ghost Bookings in Coworking SpacesYavor walks through examples of rooms that were booked but never used. Viewers can see why this affects both room availability and the member experience when spaces appear unavailable but sit empty.11:20Spotting Real Member Behaviour Across the WeekThe session moves from individual examples to broader weekly patterns. This is where operators can see how repeated behaviours around meeting rooms become clearer when bookings and occupancy are viewed together.16:45How Occupal Tracks Meeting Room OccupancyYavor introduces Linxiv’s Occupal device and shows how it can be installed in real coworking rooms. This section is useful for anyone evaluating lightweight occupancy tracking without a complex hardware setu 20:00Using Automation to Reduce Empty Meeting Room BookingsThe discussion turns to possible workflows, including notifications and automatically releasing a room when a booking is not attended. Viewers can watch how occupancy data could support better availability and less manual intervention.22:15Can Operators Identify Who Used a Room Without Booking?An audience question raises the issue of hidden room usage and post-charging. Yavor explains what occupancy data can show, where anonymity matters, and when access control or smart locks may be needed.25:04A Practical Approach for Operators Without Full Access ControlThe conversation looks at why plug-and-play occupancy tracking can be useful for coworking spaces that are not ready for a full smart lock setup. This section is especially relevant for smaller teams looking for better meeting room insight with less installation work.27:00Why Private Rooms and Phone Booths Matter More NowThe closing discussion connects meeting room data with wider changes in how members use coworking spaces, including calls, phone booths, and AI-assisted work. It gives operators a useful reason to rethink how private spaces are measured and managed.

About Yavor Chernaev

For over 20 years, my career has been obsessed with bridging the digital and physical worlds.

I spent my first decade in digital design and animation, followed by 13+ years in manufacturing. I used CAD and CNC machining to build products, complex parts, and eventually entire custom spaces.

Talk at CTW 2026

All session times are shown in UK time [UTC+1 | BST] (Europe/London).

Wednesday, Apr 2211:00 AM UK time · 20 minIoT & Hardware

The Secret Life of Meeting Rooms

How a small hardware device can inform you about the way your meeting rooms are used and misused.

Linxiv devices integrate with IWMS and coworking management platforms through API, feeding live data directly into the tools operators already rely on. The result is better utilisation statistics, smarter space decisions and a frictionless experience for members who never need to think about the technology at all.

What you'll learn:

Learn how IoT sensors reveal real meeting room usage patterns
Discover the gap between booked time and actual occupancy
See how small hardware investments lead to better space decisions

Linxiv at CTW

Linxiv

Meeting rooms real usage. Revealed.

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